Envirospeak.tv April 7, 2008

http://beta.envirospeak.tv is a forum to connect like minded environmentalists and they are based in Victoria!

Check this out!  I have been contacted by Envirospeak.tv and they would like to interview a few of us for publicity on envirospeak.tv.  They are particularily interested in the salmon rehabilitation stream and may be around on earth day to have a volunteer crew capture some of earth day!

They will contact us through our earthday email address and I will forward to each person it is addressed to….yah!

michelle

Meeting Minutes – March 29th April 1, 2008

Lorelei’s Report

- Posters (1st round) printed, distributed for posting (as per list below). Yellow (goldenrod) for Energy this time, green for environment next round (Walt’s suggestions, thank you!). Poster was displayed at Solutions’ Sustainability Fair at Mala campus, on the 26th.
- Brought updated backgrounder, Public Service Announcement (attached) with new info about events, times, etc. News releases still in process as info comes in – my understanding is we don’t want to put any sponsors in these, right? we keep all of that until Earth Day on our listing? Please let me know if films are confirmed as soon as they are, thanks.
Q: do we want to ask dog owners to keep their distance and stay in other areas of park?
Lindsey announced NRE has booked 1 hour spot on CHLY April 22, 11 a.m. for Earth Day. Any contributions of ideas?
Michelle announced working on radio announcement with voice-over artist.
To do this week: update press release, media release, write downtown business letter & article for business newsletter. Follow up media contacts to invite to day, work on script for radio interview? Or each person can write own & pool.
-needed: contact info for Shaw cable TV; also local radio stations aside from CHLY
- needed: anyone who can check TV and/or newspapers for publicity that makes it in – Lorelei doesn’t have access to TV, or good access to papers.
-needed: input from any & all committee members for media purposes: why is Eday important, what does it mean to you, what actions are we celebrating, what is happening locally that people can get involved in (just a few e.g.’s needed)? We should develop some kind of minimum common message, as the piece that media get, above all.
- All those willing to be interviewed, can you please send me a quick email with your tel. no.’s, and what you’d most like to talk about (can be more than 1 item, prioritized, including what will happen on the day or general point of view about the above questions). Any day/ time pref’s would be good, too.
- Help needed for writing or for contacting media if any volunteers are available for that.

Poster distribution:
SS: Rutherford, Country Club, Oliver Recreation, School
MC: FoodShare, Wesley Mews
NS: S. Parkway Plaza (Chase R), RDN
WJ: Beban Aquatic Ctre, Bowen, Green Store
JE: Haliburton area
LB: Wellington library
Bailey: Thirsty Camel, Waterfront, Nan Aquatic Ctre, Ice Rnk, Perkins’ Café
LA: Malaspina
CL: Malaspina

Chris’s Report

Ground Plan(Map): Established and tentative!
Deligated Tent Search: to Bailee- Yeah!!- Thank you.
Logo Design: simple Earth possibly tree or river?
Face Painting:
still looking for confirmation- Boys and Girls Club?
First Aid: St Johns Ambulance (Lindsy and Charles looking into contacts)
Money Collection:Michelle to pick up money from businesses etc.
Table Coordination So far…TOTAL CONFIRMED (*): 23.

Technicalities and Contacted:
Political Parties
Green Party *
NDP *

Vendors (sales)
Farmers Market:
Nanoose Edibles *
Spud
NALT *
Compassion Farms
Holly Hill Farm *
Paradigm Permaculture *
Pat’s Preserves *
Cedar Valley Poultry *
The Good Seed *
Flour Water Salt *
Burnetts Snaps
Eco-Centric (courteny) *
Local Community:
Mermaids Mug *
House of Indigo *
Falconer Books

Community/Businesses (info)
Earth Day (no payment) *
NRE (no extra payment)*
Co-op*>>
Food Share
Community Gardens*
Community Kitchens
Mud Girls *
Energy Solutions *
Eco Green Interiors *
Pagan Pride/Green Couldron *
Solutions/Campus Gardens *
CHLY
The Green Store
Pacific Gardens Cohousing
Shore Energy
Anna Dodds- holistic Nutritionist
Oak Bay Bikes
Pacific Rim Bicycle
Bastion cycles
Pedal Pusher Bicycle Center
Viking Cycles
Hank Wouters Cycle Shop

Crafts, Fun and Entertainment
Earth Friendly Art* (two sheep and room for pen/or in petting zoo area)
Chalk Murals
Face Painting
Music Equip *tents x2

**Tents Needed: 16

**Tables Needed: 17

still to be contacted:
Lime in da Coconut
EarthMasters
WildPlay Element Parks (TreeGo)
Miriam Dov (a.k.a. Doreen Begelman, artist and friend, Maxine Elliot, with ceramics)
Crimson Coast Dance Troupe
Mind’s Eye (youth newspaper – NYSA)
Three Point Motors (ask to bring a Smart Car)
Toyota (ask to bring a hybrid, probably a Prius?)
Georgia Strait Alliance (Michelle Young)
Morrell Nature Sanctuary
Sailing Co-op, Monica Quirt
Detox Queen, Sharon
and more farmers!!

To Do:
Check with city and parks about sheep (with Mary Lou)
Draw Logo
Get a hold of Boys and Girls Club
send email to contacts about Michelle picking up money!

Shelley’s Report:

1. Schedule for Evening Films at Harbour Front Plaza:
Need 4 volunteers. I will confirm electrical outlet at
Harbour Front Plaza.

Michelle’s comments: I have two totally resposible people that are confirmed to help you. They are professionals in town: David and Krystin…and I think the three of you will absolutely ROCK the event, but if others come up I will send them your way.

5:30pm to 6:30pm – arrive to set-up chairs, greet and
locate any sponsors who will attend event, test
personal sound system, hang banner(?), prepare box and
small table for door prize draw if we have prizes.

Michelle’s comments: Love it!

6:30pm to 7pm – Introduction and showing of English
version of “The Man Who Planted Trees” (30 min)

7pm to 7:15pm – Door prizes given or any important
announcements

7:30pm to 9pm – Introduction and showing of “The 11th
Hour”

9pm to 9:30pm – Thank audience and sponsors for
attending, stack and return chairs, clean up any
debris

Michelle’s comments: return chairs to beban? will it be open? I think we may rent a truck for the day and return in am for this event, how does that work with your carbon footprint? I am ok with it, if you are…I really dont see any other option…

2. Ecological Footprint Calculator: I will need a
table and perhaps a banner(?).

I will laminate an enlarged version of the survey and
people can calculate their own Footprint on a
hand-bill size piece of recycled paper(does anyone
know where I can obtain this kind of paper?). The
results they take home with suggested actions they can
make to reduce their footprint checked off.

Michelle’s comments: Do we really need another table? can’t we use the earth day table? PLEASE?! If this needs a person to run it, it is not going to happen unless you are there to run it and I dont want that as an option because you need to mentally be downtown. If you find a volunteer for this table then I’d say its a go, but I dont want to keep waffling on this caculator idea. We need to decide if it is possible now. The more we talk about it and if it isnt possible I feel like it is stress we dont need. Personally I feel that we have a great day planned and more paper may reverse the effects of its purpose. Let me know what you think…lets talk about it between you and me…

3. I will work this week with Lorelei on publicizing
Earth Day Films Event to downtown businesses. We are
going to meet on Wednesday at 4pm at Malaspina
cafeteria to finalize the news item.
sounds great!

4. I will work this week with Walt on publicizing
Films to be shown at Malaspina on Apr 22 and Apr 26.
sounds great! thanks for taking that on too!

5. Monday contacted Mike from NRE about insurance. He
is in transition with insurance coverage so suggested
another insurance company that we could go to for
event coverage and he said NRE would be willing to
cover the cost of the event policy for us. We need
someone who would be willing to be the signator for
this policy … any takers? I have contacted Bakes and
Jarvie Insurance Company and they will get back to me
about the details.

Michelle’s comments: NRE notes *may* cover cost. It would be suitable for that signee be you, since your fingers are already into this one, but we can talk about that. Please let me know as this progresses.

6. Will ask City to wave the cost of chairs for the
evening film event at Harbour Front Plaza. Chairs are
located at Beban Park facilities and so we need some
mode of transport to move the chairs from one location
to the other.

Michelle’s comments: Great about the tables, now, will we bring tables to the event from earthday? so we wrap earth day, and deliver chairs and tables to library square and then at the end we deliver all back to beban at 9:30pm?
Are we getting tables from city to begin with?

7. Just a thought … do we want to pay for carbon
offsets to make the event carbon neutral? This could
be as low as $10 to $15.

Michelle’s comments: I dont know what this is….please let me know

Lindsey’s Report:

Talk to Mike about insurance

-Talk to Mike about the NRE writing donation receipts

-Talk to Mike about tables for the events (writing a cheque, and see if we can get the tables for any cheaper)

-Melissa Hall’s contact info for a segment on SHAW – I will also send this to Lorelei on Monday)

-Get Michelle a list of ESL teachers who might have students who would be willing to volunteer

-Get a contact to WAVE (I’ll get this to Lorelei on Monday)

-Try to get some green fleece vests for the day of, from the NRE market

-Space at the NRE to store the Earth Day trunk

-Try to contact St. John’s again through my Scout contact (I will let Chris know if anything comes of this)

Nadine S’ Report:

- waiting on response from RDN transit
- will be calling local action groups next week as I coordinated with Chris (i.e. so that I don’t call the same people she did)
- not here next week, will email update to Michelle
- will email list of groups I contacted to Michelle and Chris by end of week
- no door prizes as of now
- will do up request for bus for 2009 event in May (once this event has finished)
- will work on Earth Day table ‘design’ this week and do up list of what I need to do and who is providing what (and email to Michelle) – table will be used weekend before so must be ready by then

Charles’ Report:

My only additional comment to the meeting is that on Tuesday, I will follow up on my request to the City for confirmation of their attendance with a display, and the request for funding. To make our case, I would appreciate a list of the organisations that have agreed to be there. I also need to know where the funds have been allocated. Without that info, I can not ask for funding. Please send those to me if you can.

Michelle’s Report:

Contacting elder by email through Sneneymeuwx Band Office

Researching Badge for volunteers & committee members

Thinking About renting a truck for earth day table and tent issues-thanks Charles for the suggestion-comments welcome!

Thinking/Organizing volunteers for the event-Contact LIT and ESL teachers in search of volunteers

Book room at library for next meeting April 6th

Prep Exhibitor Kits for arrival probably hand out on the day

Collect $$ and deposit in one go through NRE’s Earth Day account (chris can you let me know when this is a go to pick up and and i will get the list from you?)

EARTH HOUR March 29, 2008

On SATURDAY, MARCH 29, 2008 at 8 p.m., join millions of people around the world in making a statement about climate change by turning off your lights for Earth Hour, an event created by the World Wildlife Fund.
(Our prof in atmospheric environment suggested using LED lights or crank-radio, crank-flashlight if needed, rather than, for example, candles).

Update prior to easter weekend… March 19, 2008

Hello y’all!

I am getting the sense that we will NOT meet this weekend. Relax and take a break! We are doing really well…weeeehoo!

Nadine:
City of Nanaimo (or is that parks and rec?) seems to be donating a lot to us as it is, isnt this true? Perhaps that should be taken in trade of a table…Chris please let us know your thoughts (all comments welcome). Otherwise yes I would say that an information table price seems appropriate.

Next meeting will be March 29th at the Vault at 10am.
-No need to mail in weekly update this week we can recap on the 29th!
-Now that we are one month away, we should be on task completion. Please come prepared on the 29th with loose ends and any assistance ‘call outs’ you may need to make to the committee.
-please also prepare yourselves for an interview on CHLY…i believe Lorelei has it in mind to set that up, i think it would be a great thing to get more than one person on that! Perhaps in lieu of a meeting?

Media & the films:
Walt and Shelley, we will need to make a schedule to complete our own flyers and advertising for the film events, as it is too much information to put on one poster and every change is really slowing down progress for Lorelei and Guy. So, as a group we can create, copy and post flyers for the films alleviating Lorelei of these new additions. (As i think Nadine W is promoting her own flyer for bike rally)
I am happy to make the flyers, please send me the text you want on each poster and I will combine! Lorelei would you be able to send me a psd file of the poster? Anyone volunteer to photocopy or posting?

Volunteer Coordinator:
As it stands i have no-one stepping up to collect volunteers, I will try and do that for now: please send me anyone who is interested in volunteering to me at earthdaynanaimo@gmail.com
Volunteer allocation:
2 volunteers for stage
2 volunteers for tables
2 volunteers for locations
4 volunteers for Nalt table
various volunteers for charles and nadine
2 volunteers for Library square-Shelley, any chance you would be able to recruit for that on your own? I predict I will be there too! I would like to see your schedule for the day, just to make sure I can be there when it is best suited for you (ie juggle with earth day at bowen)
Walt can you handle the film thing at malaspina? or do you need a volunteer that day? I predict I will be there.

All volunteers will be asked to arrive at 9am to help set up and be finished at 5pm (charles’ crew will complete at 3pm)
For take down we can recruit on the spot too!

Passing of the “earth stick”:
It would be really cool if the next person taking our position would volunteer at earth day, and we can pass on the “earth stick” as a part of the closing ceremony…I know this may be challenging…perhaps at least a shout out to anyone interested-making it known.

Please let me know of any concerns…
I would like to say: Way to go team!

Thanks and have a great weekend!
Michelle

Seeking Volunteer Coordinator March 12, 2008

Earth day Nanaimo, 2008

April 26th

Bowen Park Picnic Shelter

Seeking Volunteer Coordinator

We are currently looking for a Volunteer Coordinator to collect and keep in touch with volunteers until the day
*All volunteer offers will be directed to this person
*On the day – this person will coordinate volunteers at bowen park (this person would be in close liaison with all coordinators to help facilitate the day.)

Please contact: earthdaynanaimo@gmail.com

Thanks!

Meeting Minutes – March 8th March 10, 2008

The meeting this week went really well, again! I think we are all nestled into our roles and unless we have more bodies to help I think we are fairly well balanced as it is. So, if we keep on track as we are I think we have a great event on our hands! Way – TO – Go!

This week each role planner is e-mailing me their reports in order for me to post into the meeting minutes: (please send me your report when you can)

Chris’ Report

Tables: 30+ contacted (list is coming) many more to still pursue! will be done by sunday!
confirmed =10
Political ($100)
-Green Party
-NDP
Vendors (Farmers/gardeners- $35)
-Nanaoose Edibles
-Mermaids Mug
-NALT
Business (non vendor-$20)
*if can bring their own tent and table this fee will be waived!
-Mud Girls
-Solutions for Sustainability (Malaspina Club)
-Community Gardens
-Energy Solutions
Activities (no fee)
-Natural Crafts for all ages
-Chalk mural+ colouring
still to do:
Face painting confirmation from art students!
First Aid- need to confirm with St Johns
Ground Plan Layout- discuss with Jim stage arrangement and size
**where to get canopies!!!- does anyone have suggestions on where I shoul look into?

Shelley’s Report

Harbour Front Plaza Movie(s) and
Carbon Footprint Activity at Bowen Park. (Committee note: please see the Flim Page for more detailed information on this department)

- Liz is going to enquire about the cost of Public
Viewing Rights and get back to me. She said
Parks/Rec/Culture does not have money to cover this
cost. Ask Rob? (Committee Note: it maybe too late for request from city through Charles that is as his report was handed in on Monday, but you could ask Rob on an individual level)

-Corry is willing to put info about Earth
Day activities in the City Notes (downtown business
news letter) so we need a blurb and logo or picture
for that. (Shelly please contact Lorelei directly for this thanks)

Before Next Meeting:
1. Email NRE with insurance info
2. Book Plaza, book tables/chairs on-line.
3. Contact Lorelei about letter to downtown businesses
and Earth Day film Event. Send letter to RCMP.
4. Confirm availability/cost of video “The Man Who
Planted Trees” (30 min). Confirm cost of public
viewing rights. I believe Walt is in charge of
obtaining “The 11Th Hour” DVD.

I think that is all for now. Keep up the great work!
Cheers,
Shelley
Lorelei Reports:

The poster is on the blog, please click to page under Media Planner, review and comment… same for press releases.

Michelle Reports:

• Will contact Multicultural groups this week by phone
• Will create list of potential sponsors and begin to contact for donations
• Will write responsibilities for Volunteer Coordinator and send to all but especially Angelique as she may have some great contacts who may be interested.
• Take cheque to NRE to deposit
• Note all monies that come through my hands and where it is from (ie create sponsor list with name and contact info)
• Asks that all members to create a supporting company list (ie anyone that helps you out please note) we will make a downloadable “Thanks to our Sponsors List”
• I agree with charles on his politics comment below, and I think that Chris is contacting all parties for the opportunity, in turn, Jim, would you consider contacting the mayor or Councillor Cameron to see if they would like to offer a short earthday encouragement? (we can discuss at next meeting as some members may wish to comment up until then)
• Still looking into Opening Ceremony, have not heard back after a few tries but I am still trying!
• Will look into buttons for volunteers (earth day 2008 keepsake) and committee members (reusable to go into trunk)

Earth Day Trunk: I thought it would be nice to have a trunk to put all our info from this year into, for the devoted committee next year – I especially like to see the previous posters!

***might I make a shout out here that perhaps each person could pass their baton onto a particular person for next year so a committee is set up before the new year? I think this is a great way to encourage community, by passing a “baton” or “Role”***

I handed out binders with information from Earth day Canada printing and filed:

• Binder 1 – Main binder with past years paper work in plastic sleeve plus other information as gathered: meeting minutes, management guide from Earthday Canada
• Binder 2 – Budgets and Fundraising -Michelle
• Binder 3 – Setting up an Event – Chris
• Binder 4 – Community Rehabilitation & backyard compost program
• Binder 5 – Publicity & Marketing – LoreleiThe cost of the above supplies so far is about $37, as I did not ask anyone prior to buying the items I will not expect a reimbursement, however, should the committee think it is reasonable to reimburse, I thank you.

***Note for next meeting:
Trying to fit into our 10 minute report time, I will offer up this format…
What I accomplished in the past week is…
What I have questions about/seek help with is…
My goals for the following week is…

Nadine S Reports:

- no update yet on transit, person I need to talk to is back this week so I will meet with her then.
- budget for earth day table expected to be minimal (~$30)
- original idea for door prizes came out of the desire to inspire local action. Suggest encouraging local action through the same handout we will have that lists sponsors/exhibitors/etc. We can put the opportunities for local action on this handout. As this idea came up today, I will update my “plan” in the blog for others to comment
- door prizes still a plan…we’ll see what we get donated and from there I’ll figure out the best way to do

Charles Reports:

Submit a budget to the City
Confirm the tables from Parks & Recreation through Jeff Ritchie the Parks Manager.
Write a cheque to NRE Earth day for $65.00.
I will take care of my own display, for the Friends of the Millstone River and will have equipment for ivy pulling and tree planting.
I could write a press releaqse and/or letter to the editor re. Earth Day if that would help.
We may need to buy or make a display for the Earth Day table. Staples has some for about $20.00.

When you have your letter asking for dipslays and or donations, perhaps you could e-mail a copy to me.
The Nanaimo Fish & Game Club and the Island Water Fly Fishers may want to display.
They are recreational groups that were heavily involved in the new channel and if the committee agrees, I could pass on the invitation.

You probably have a good feel for my take on the political issue:
Earth Day isn’t about politics, but it is a good opportunity for us to expose the politicians to our perspective.
If the Green Party is sponsoring us, we should at least let the other parties know, so they do not feel left out.
If the mayor or Councillor Cameron would like to say a few words to the gathering they should be given a few minutes, equal time.
We should try to be as inclusive as possible, recognising the support of the City, if in fact, they do provide the space for free and make a cash grant.

We have a good group focus in local action. My thought for the day is that the Friends of the Millstone River are “Going Mainstream”.

Meeting Minutes – March 1st March 3, 2008

Wow! I am excited! I see things coming together really nicely.

Ok, it’s business tyahm(time)!

Banking

NRE has generously set up a special account that can remain active throughout the year and any savings will be bumped to next year. All cheques to be made out to Nanaimo Recycling Exchange with Earth Day on it somewhere/anywhere.

Two banners are available for use from previous years: one Welcome to Earth Day and one with sponsors: woodgrove and other malls.

Base Camp

NRE has offered the use of their address to go on sponsor letters but respectfully after it has been reviewed. Basically, if we need a home base, faxing copying etc. Michael and Lindsey have welcomed that.

Poster Launch

We as a group decided that posters will be posted 1 month prior in b&w format on coloured paper, 2 weeks prior the colour of paper will be changed and repostered. Press releasing to radio and television will be 1 week prior and as appropriate for other medias (medium? not sure of the correct form). Also please review the media planning page as lorelei may have information to review and comment on, as we ended up being a little rushed near the end of the meeting

Email

Charles’ email has been tweaked and will not bounce back anymore-thanks charles.

Multicultural

Michelle will contact multicultural groups to see if any groups want a table at the festival and or want to be a part of the planning committee. And inquire about First Nations Openning Ceremony.

Theme

A Celebration of Local Action! And we will try and keep it non-political.

Sponsorships

Letters will be emailed to be more environmental and stated so in the email. Michelle will take on that role of seeking sponsors by requesting $100 donation, tax receipts to be given. Gratitude to the sponsors will be on an equivalent basis (ie all same size logos).

Door Prizes

Nadine S has offered to take on the role of door prizes and set up the Earth Day Table, to be set up during the day, we all can keep an eye on it but for the most part it will be unsupervised. Some brainstormed ideas: books (charles has a couple great titles), bus passes?…others please comment on Door Prize Blog Page and perhaps when seeking sponsorship some may prefer door prizes, and Chris perhaps too from venue tables? Also, a schedule for the door prize draws would probably be good at the Earth Day Table too, non?

Bike Rally

It looks like the Rally is underway and I believe she will make a bike route that we can post on the weblog too! Lorelei, it looks like Nadine W is offering to help, should you need any ideas with publicity…just let her know if you do.
The following information was sent to me from Nadine W:

1. Bike Rally will begin at Wakesiah and Fifth at 10am?
2. Will hopefully be a costumed parade
3. Nadine has LOTS of media contacts and skills – I am Publicist for TheatreOne – please let Lorelei know and get her to call me (ask Michelle for the number) so I can help her with publicity
4. I will come up with a route for the ride.
5. I have volunteers to help me hand out handbills

EarthDay Films

April 22, there maybe a worldbridger film at the college and Walt will look into that. Hopefully the 11th Hour.

April 26, Shelly will look into the library square as a venue for the film the 11th Hour also to enable more demographics the opportunity to view. Start time on poster: arrival time 730pm, film start at 8pm.

Colouring Contest

I think we all agreed (if not please let me know) that we would take contest out of if and perhaps have a pathway that we could colour with street chalk, as it will wash away. Chris will find an artist that will draw an outline of an earthday scene on the path and colourist may colour to their hearts content, plus free drawing somewhere.

Budget

Please create an anticipated budget and hand a copy over to Michelle at next meeting and I can gear my sponsorship search toward that.

Canopies

Walt will look into asking Co-op to rent tents for the event.

Earth Day Table @ Green Solutions Event

Charles sent me the following information:

Re. the display in Beban Park, on April 19th, I have a tabletop display and some visual materials that will help.
I am going to book the day to be there.
We could hold our Earth Day committee meeting in the cafeteria at Beban Park Gym, which is really close to the Social Centre.
They do coffee and food.
That would make it easy to set up the diplay at 9:00 am, do our meeting and hop over for the display.
Charles

I think meeting there is a great idea, and anyone who gets there early can help carry in gear. We can confirm at next meeting.

The Next Meeting

Bowen Park at the picnic table venue to scout site – 10am…BYOCoffee or Tea

Vendor Tables February 22, 2008

Chris has agreed to take on the role of Vendor Table Leader, please forward all inquiries/Suggestions to her. Thanks.

Michelle

Cycle Route To Earth Day February 22, 2008

I have been in touch with Nadine W regarding taking on the role of CyclePath, sorry just joking, Cycle Coordinator and I am awaiting final confirmation.

Michelle

Mark Angelo Presentation February 22, 2008

hi folks:
Mark Angelo is the head of the BCIT Parks and Rec Wildlife Management program.
He is a member of the Order of Canada and a traveller of the world’s waterways – usually by kayak.
He is giving a presentation on Tuesday April 8th at 7:30 pm, at the Port Theatre, on waterways of the World.
It is a travelogue of some of the places he has been – on every continent except Antarctica.
The ticket price is a staggrering $5.00. That’s right just five dollars.
If you only go to the Port theatre once this year, here’s the day.
This is part of the Pacific Biological Station’s Centennial Celebration.
Charles