Attendees
Lorelei
Charles
Jim
Shelly
Nadine
Walt
Michelle
Location: Le Petit Choix
Discussed
Project Leaders
Theme
Schedule
Site Map
Booth Ideas
Activities
Details
Project Leaders:
Logistics: Charles (workshop schedule, location liason, tables/tents wrangler)
Mapping of set up & vendor organising and booking: Michelle?
Media: Lorelei
Bookeeping: Michelle to contact Lindsey
Stage & Bookings: Jim
Communication (web blog): Michelle
First Aid Legalities: Chris
Nadine: Free bus to earthday on transit, to discuss with other Nadine about a bike route to earth day (north & south bound)
Looking for Funding Leader*
Carbon Footprint Accountant: Shelly
Liason for Co-op support: Walt
“On the day” Leaders:
MC – TBD at least one month prior to earth day
Workshops/Activities: Charles
Ivy Pulling Workshop Leader: Nadine
Location Coordinator: Michelle
Volunteers: Angelique?
Entertainment Time Keeper: Chris
Stage Tech Leader: Jim
Shelly
Walt
Theme
Walt was suggesting that a theme works quite well to encourage participation from guests and also aid in guiding us in finding suitable, supporting vending & information booths.
Some brainstorming ideas were:
one earth, green food, building community, be a part of it, celebrate sustainable food, local, doing it, taking action, support community, celebration of local action, functional and beautiful evolution
And we loosely came up with:
Earth Day: A CELEBRATION OF LOCAL ACTION
Schedule
ongoing work in progress…
Event time: 11am to 4:30pm with 1 hour set up and take down before and after
Site Map
12 tables available thus far
Jim has confirmed a sound tech ($) please direct all interested presenters and performers to Jim
Any interested vendors or information booths are welcome to participate; please contact Charles. booths are $20 and all vendors must have valid vendor permits
Booth Ideas
Did I (michelle) volunteer inviting the following? If so, please ask those (in addition to the following) to contact me directly…thanks
City Parks & Rec
City ACE Committee
RDN Solid Waste Management
The Cycle coalition
NALT plant sale
DFO
BC Hydro
The Green Party
The Green Store
BC Environment
Community Gardens
Wiccans
Mud Girls – Cob Housing
Discovery College
Georgia Strait Alliance
Nanoose Edibles
SPUD
Mermaid’s Mug
Energy Alternatives
Someone mentioned inviting Richard Harding…I think that is in Jim’s area of presentor or perhaps the intention was as MC, perhaps someone could clarify for me?
Booth showing a film-need leader*
Carbon foot print booth-need leader*
New society books
Activities
Face painting going along with our theme: leaves, trees etc- Chris I thought you would enjoy leading the Face painting. If so, please Contact Walt as he has had some contact with other face painters.
Climbing wall: that can be considered a booth, I can look into this (michelle)
Action in the Park planting trees, pulling ivy (nadine), info/park update tour (walt?) Charles will make a plan and share it with us next meeting
Next Meeting
March 1st at Perkins Downtown
Goals
Review from each Project Leader and discuss needs
To confirm an MC
To confirm a bookeeper
To confirm Funding Liason
Have site map with # of available tables for each: vendor,
exhibitor
Review confirmed sponsors
Budget Questions
* approximate $$ raised/spent last year
* approximate attendees last year
