Wow! I am excited! I see things coming together really nicely.
Ok, it’s business tyahm(time)!
Banking
NRE has generously set up a special account that can remain active throughout the year and any savings will be bumped to next year. All cheques to be made out to Nanaimo Recycling Exchange with Earth Day on it somewhere/anywhere.
Two banners are available for use from previous years: one Welcome to Earth Day and one with sponsors: woodgrove and other malls.
Base Camp
NRE has offered the use of their address to go on sponsor letters but respectfully after it has been reviewed. Basically, if we need a home base, faxing copying etc. Michael and Lindsey have welcomed that.
Poster Launch
We as a group decided that posters will be posted 1 month prior in b&w format on coloured paper, 2 weeks prior the colour of paper will be changed and repostered. Press releasing to radio and television will be 1 week prior and as appropriate for other medias (medium? not sure of the correct form). Also please review the media planning page as lorelei may have information to review and comment on, as we ended up being a little rushed near the end of the meeting
Charles’ email has been tweaked and will not bounce back anymore-thanks charles.
Multicultural
Michelle will contact multicultural groups to see if any groups want a table at the festival and or want to be a part of the planning committee. And inquire about First Nations Openning Ceremony.
Theme
A Celebration of Local Action! And we will try and keep it non-political.
Sponsorships
Letters will be emailed to be more environmental and stated so in the email. Michelle will take on that role of seeking sponsors by requesting $100 donation, tax receipts to be given. Gratitude to the sponsors will be on an equivalent basis (ie all same size logos).
Door Prizes
Nadine S has offered to take on the role of door prizes and set up the Earth Day Table, to be set up during the day, we all can keep an eye on it but for the most part it will be unsupervised. Some brainstormed ideas: books (charles has a couple great titles), bus passes?…others please comment on Door Prize Blog Page and perhaps when seeking sponsorship some may prefer door prizes, and Chris perhaps too from venue tables? Also, a schedule for the door prize draws would probably be good at the Earth Day Table too, non?
Bike Rally
It looks like the Rally is underway and I believe she will make a bike route that we can post on the weblog too! Lorelei, it looks like Nadine W is offering to help, should you need any ideas with publicity…just let her know if you do.
The following information was sent to me from Nadine W:
1. Bike Rally will begin at Wakesiah and Fifth at 10am?
2. Will hopefully be a costumed parade
3. Nadine has LOTS of media contacts and skills – I am Publicist for TheatreOne – please let Lorelei know and get her to call me (ask Michelle for the number) so I can help her with publicity
4. I will come up with a route for the ride.
5. I have volunteers to help me hand out handbills
EarthDay Films
April 22, there maybe a worldbridger film at the college and Walt will look into that. Hopefully the 11th Hour.
April 26, Shelly will look into the library square as a venue for the film the 11th Hour also to enable more demographics the opportunity to view. Start time on poster: arrival time 730pm, film start at 8pm.
Colouring Contest
I think we all agreed (if not please let me know) that we would take contest out of if and perhaps have a pathway that we could colour with street chalk, as it will wash away. Chris will find an artist that will draw an outline of an earthday scene on the path and colourist may colour to their hearts content, plus free drawing somewhere.
Budget
Please create an anticipated budget and hand a copy over to Michelle at next meeting and I can gear my sponsorship search toward that.
Canopies
Walt will look into asking Co-op to rent tents for the event.
Earth Day Table @ Green Solutions Event
Charles sent me the following information:
Re. the display in Beban Park, on April 19th, I have a tabletop display and some visual materials that will help.
I am going to book the day to be there.
We could hold our Earth Day committee meeting in the cafeteria at Beban Park Gym, which is really close to the Social Centre.
They do coffee and food.
That would make it easy to set up the diplay at 9:00 am, do our meeting and hop over for the display.
Charles
I think meeting there is a great idea, and anyone who gets there early can help carry in gear. We can confirm at next meeting.
The Next Meeting
Bowen Park at the picnic table venue to scout site – 10am…BYOCoffee or Tea
