The meeting this week went really well, again! I think we are all nestled into our roles and unless we have more bodies to help I think we are fairly well balanced as it is. So, if we keep on track as we are I think we have a great event on our hands! Way – TO – Go!
This week each role planner is e-mailing me their reports in order for me to post into the meeting minutes: (please send me your report when you can)
Chris’ Report
Tables: 30+ contacted (list is coming) many more to still pursue! will be done by sunday!
confirmed =10
Political ($100)
-Green Party
-NDP
Vendors (Farmers/gardeners- $35)
-Nanaoose Edibles
-Mermaids Mug
-NALT
Business (non vendor-$20)
*if can bring their own tent and table this fee will be waived!
-Mud Girls
-Solutions for Sustainability (Malaspina Club)
-Community Gardens
-Energy Solutions
Activities (no fee)
-Natural Crafts for all ages
-Chalk mural+ colouring
still to do:
Face painting confirmation from art students!
First Aid- need to confirm with St Johns
Ground Plan Layout- discuss with Jim stage arrangement and size
**where to get canopies!!!- does anyone have suggestions on where I shoul look into?
Shelley’s Report
Harbour Front Plaza Movie(s) and
Carbon Footprint Activity at Bowen Park. (Committee note: please see the Flim Page for more detailed information on this department)
- Liz is going to enquire about the cost of Public
Viewing Rights and get back to me. She said
Parks/Rec/Culture does not have money to cover this
cost. Ask Rob? (Committee Note: it maybe too late for request from city through Charles that is as his report was handed in on Monday, but you could ask Rob on an individual level)
-Corry is willing to put info about Earth
Day activities in the City Notes (downtown business
news letter) so we need a blurb and logo or picture
for that. (Shelly please contact Lorelei directly for this thanks)
Before Next Meeting:
1. Email NRE with insurance info
2. Book Plaza, book tables/chairs on-line.
3. Contact Lorelei about letter to downtown businesses
and Earth Day film Event. Send letter to RCMP.
4. Confirm availability/cost of video “The Man Who
Planted Trees” (30 min). Confirm cost of public
viewing rights. I believe Walt is in charge of
obtaining “The 11Th Hour” DVD.
I think that is all for now. Keep up the great work!
Cheers,
Shelley
Lorelei Reports:
The poster is on the blog, please click to page under Media Planner, review and comment… same for press releases.
Michelle Reports:
- Will contact Multicultural groups this week by phone
- Will create list of potential sponsors and begin to contact for donations
- Will write responsibilities for Volunteer Coordinator and send to all but especially Angelique as she may have some great contacts who may be interested.
- Take cheque to NRE to deposit
- Note all monies that come through my hands and where it is from (ie create sponsor list with name and contact info)
- Asks that all members to create a supporting company list (ie anyone that helps you out please note) we will make a downloadable “Thanks to our Sponsors List”
- I agree with charles on his politics comment below, and I think that Chris is contacting all parties for the opportunity, in turn, Jim, would you consider contacting the mayor or Councillor Cameron to see if they would like to offer a short earthday encouragement? (we can discuss at next meeting as some members may wish to comment up until then)
- Still looking into Opening Ceremony, have not heard back after a few tries but I am still trying!
- Will look into buttons for volunteers (earth day 2008 keepsake) and committee members (reusable to go into trunk)
Earth Day Trunk: I thought it would be nice to have a trunk to put all our info from this year into, for the devoted committee next year – I especially like to see the previous posters!
***might I make a shout out here that perhaps each person could pass their baton onto a particular person for next year so a committee is set up before the new year? I think this is a great way to encourage community, by passing a “baton” or “Role”***
I handed out binders with information from Earth day Canada printing and filed:
- Binder 1 – Main binder with past years paper work in plastic sleeve plus other information as gathered: meeting minutes, management guide from Earthday Canada
- Binder 2 – Budgets and Fundraising -Michelle
- Binder 3 – Setting up an Event – Chris
- Binder 4 – Community Rehabilitation & backyard compost program
- Binder 5 – Publicity & Marketing – LoreleiThe cost of the above supplies so far is about $37, as I did not ask anyone prior to buying the items I will not expect a reimbursement, however, should the committee think it is reasonable to reimburse, I thank you.
***Note for next meeting:
Trying to fit into our 10 minute report time, I will offer up this format…
What I accomplished in the past week is…
What I have questions about/seek help with is…
My goals for the following week is…
Nadine S Reports:
- no update yet on transit, person I need to talk to is back this week so I will meet with her then.
- budget for earth day table expected to be minimal (~$30)
- original idea for door prizes came out of the desire to inspire local action. Suggest encouraging local action through the same handout we will have that lists sponsors/exhibitors/etc. We can put the opportunities for local action on this handout. As this idea came up today, I will update my “plan” in the blog for others to comment
- door prizes still a plan…we’ll see what we get donated and from there I’ll figure out the best way to do
Charles Reports:
Submit a budget to the City
Confirm the tables from Parks & Recreation through Jeff Ritchie the Parks Manager.
Write a cheque to NRE Earth day for $65.00.
I will take care of my own display, for the Friends of the Millstone River and will have equipment for ivy pulling and tree planting.
I could write a press releaqse and/or letter to the editor re. Earth Day if that would help.
We may need to buy or make a display for the Earth Day table. Staples has some for about $20.00.
When you have your letter asking for dipslays and or donations, perhaps you could e-mail a copy to me.
The Nanaimo Fish & Game Club and the Island Water Fly Fishers may want to display.
They are recreational groups that were heavily involved in the new channel and if the committee agrees, I could pass on the invitation.
You probably have a good feel for my take on the political issue:
Earth Day isn’t about politics, but it is a good opportunity for us to expose the politicians to our perspective.
If the Green Party is sponsoring us, we should at least let the other parties know, so they do not feel left out.
If the mayor or Councillor Cameron would like to say a few words to the gathering they should be given a few minutes, equal time.
We should try to be as inclusive as possible, recognising the support of the City, if in fact, they do provide the space for free and make a cash grant.
We have a good group focus in local action. My thought for the day is that the Friends of the Millstone River are “Going Mainstream”.
