Lorelei’s Report
- Posters (1st round) printed, distributed for posting (as per list below). Yellow (goldenrod) for Energy this time, green for environment next round (Walt’s suggestions, thank you!). Poster was displayed at Solutions’ Sustainability Fair at Mala campus, on the 26th.
- Brought updated backgrounder, Public Service Announcement (attached) with new info about events, times, etc. News releases still in process as info comes in – my understanding is we don’t want to put any sponsors in these, right? we keep all of that until Earth Day on our listing? Please let me know if films are confirmed as soon as they are, thanks.
Q: do we want to ask dog owners to keep their distance and stay in other areas of park?
Lindsey announced NRE has booked 1 hour spot on CHLY April 22, 11 a.m. for Earth Day. Any contributions of ideas?
Michelle announced working on radio announcement with voice-over artist.
To do this week: update press release, media release, write downtown business letter & article for business newsletter. Follow up media contacts to invite to day, work on script for radio interview? Or each person can write own & pool.
-needed: contact info for Shaw cable TV; also local radio stations aside from CHLY
- needed: anyone who can check TV and/or newspapers for publicity that makes it in – Lorelei doesn’t have access to TV, or good access to papers.
-needed: input from any & all committee members for media purposes: why is Eday important, what does it mean to you, what actions are we celebrating, what is happening locally that people can get involved in (just a few e.g.’s needed)? We should develop some kind of minimum common message, as the piece that media get, above all.
- All those willing to be interviewed, can you please send me a quick email with your tel. no.’s, and what you’d most like to talk about (can be more than 1 item, prioritized, including what will happen on the day or general point of view about the above questions). Any day/ time pref’s would be good, too.
- Help needed for writing or for contacting media if any volunteers are available for that.
Poster distribution:
SS: Rutherford, Country Club, Oliver Recreation, School
MC: FoodShare, Wesley Mews
NS: S. Parkway Plaza (Chase R), RDN
WJ: Beban Aquatic Ctre, Bowen, Green Store
JE: Haliburton area
LB: Wellington library
Bailey: Thirsty Camel, Waterfront, Nan Aquatic Ctre, Ice Rnk, Perkins’ Café
LA: Malaspina
CL: Malaspina
Chris’s Report
Ground Plan(Map): Established and tentative!
Deligated Tent Search: to Bailee- Yeah!!- Thank you.
Logo Design: simple Earth possibly tree or river?
Face Painting:
still looking for confirmation- Boys and Girls Club?
First Aid: St Johns Ambulance (Lindsy and Charles looking into contacts)
Money Collection:Michelle to pick up money from businesses etc.
Table Coordination So far…TOTAL CONFIRMED (*): 23.
Technicalities and Contacted:
Political Parties
Green Party *
NDP *
Vendors (sales)
Farmers Market:
Nanoose Edibles *
Spud
NALT *
Compassion Farms
Holly Hill Farm *
Paradigm Permaculture *
Pat’s Preserves *
Cedar Valley Poultry *
The Good Seed *
Flour Water Salt *
Burnetts Snaps
Eco-Centric (courteny) *
Local Community:
Mermaids Mug *
House of Indigo *
Falconer Books
Community/Businesses (info)
Earth Day (no payment) *
NRE (no extra payment)*
Co-op*>>
Food Share
Community Gardens*
Community Kitchens
Mud Girls *
Energy Solutions *
Eco Green Interiors *
Pagan Pride/Green Couldron *
Solutions/Campus Gardens *
CHLY
The Green Store
Pacific Gardens Cohousing
Shore Energy
Anna Dodds- holistic Nutritionist
Oak Bay Bikes
Pacific Rim Bicycle
Bastion cycles
Pedal Pusher Bicycle Center
Viking Cycles
Hank Wouters Cycle Shop
Crafts, Fun and Entertainment
Earth Friendly Art* (two sheep and room for pen/or in petting zoo area)
Chalk Murals
Face Painting
Music Equip *tents x2
**Tents Needed: 16
**Tables Needed: 17
still to be contacted:
Lime in da Coconut
EarthMasters
WildPlay Element Parks (TreeGo)
Miriam Dov (a.k.a. Doreen Begelman, artist and friend, Maxine Elliot, with ceramics)
Crimson Coast Dance Troupe
Mind’s Eye (youth newspaper – NYSA)
Three Point Motors (ask to bring a Smart Car)
Toyota (ask to bring a hybrid, probably a Prius?)
Georgia Strait Alliance (Michelle Young)
Morrell Nature Sanctuary
Sailing Co-op, Monica Quirt
Detox Queen, Sharon
and more farmers!!
To Do:
Check with city and parks about sheep (with Mary Lou)
Draw Logo
Get a hold of Boys and Girls Club
send email to contacts about Michelle picking up money!
Shelley’s Report:
1. Schedule for Evening Films at Harbour Front Plaza:
Need 4 volunteers. I will confirm electrical outlet at
Harbour Front Plaza.
Michelle’s comments: I have two totally resposible people that are confirmed to help you. They are professionals in town: David and Krystin…and I think the three of you will absolutely ROCK the event, but if others come up I will send them your way.
5:30pm to 6:30pm - arrive to set-up chairs, greet and
locate any sponsors who will attend event, test
personal sound system, hang banner(?), prepare box and
small table for door prize draw if we have prizes.
Michelle’s comments: Love it!
6:30pm to 7pm - Introduction and showing of English
version of “The Man Who Planted Trees” (30 min)
7pm to 7:15pm - Door prizes given or any important
announcements
7:30pm to 9pm - Introduction and showing of “The 11th
Hour”
9pm to 9:30pm - Thank audience and sponsors for
attending, stack and return chairs, clean up any
debris
Michelle’s comments: return chairs to beban? will it be open? I think we may rent a truck for the day and return in am for this event, how does that work with your carbon footprint? I am ok with it, if you are…I really dont see any other option…
2. Ecological Footprint Calculator: I will need a
table and perhaps a banner(?).
I will laminate an enlarged version of the survey and
people can calculate their own Footprint on a
hand-bill size piece of recycled paper(does anyone
know where I can obtain this kind of paper?). The
results they take home with suggested actions they can
make to reduce their footprint checked off.
Michelle’s comments: Do we really need another table? can’t we use the earth day table? PLEASE?! If this needs a person to run it, it is not going to happen unless you are there to run it and I dont want that as an option because you need to mentally be downtown. If you find a volunteer for this table then I’d say its a go, but I dont want to keep waffling on this caculator idea. We need to decide if it is possible now. The more we talk about it and if it isnt possible I feel like it is stress we dont need. Personally I feel that we have a great day planned and more paper may reverse the effects of its purpose. Let me know what you think…lets talk about it between you and me…
3. I will work this week with Lorelei on publicizing
Earth Day Films Event to downtown businesses. We are
going to meet on Wednesday at 4pm at Malaspina
cafeteria to finalize the news item.
sounds great!
4. I will work this week with Walt on publicizing
Films to be shown at Malaspina on Apr 22 and Apr 26.
sounds great! thanks for taking that on too!
5. Monday contacted Mike from NRE about insurance. He
is in transition with insurance coverage so suggested
another insurance company that we could go to for
event coverage and he said NRE would be willing to
cover the cost of the event policy for us. We need
someone who would be willing to be the signator for
this policy … any takers? I have contacted Bakes and
Jarvie Insurance Company and they will get back to me
about the details.
Michelle’s comments: NRE notes *may* cover cost. It would be suitable for that signee be you, since your fingers are already into this one, but we can talk about that. Please let me know as this progresses.
6. Will ask City to wave the cost of chairs for the
evening film event at Harbour Front Plaza. Chairs are
located at Beban Park facilities and so we need some
mode of transport to move the chairs from one location
to the other.
Michelle’s comments: Great about the tables, now, will we bring tables to the event from earthday? so we wrap earth day, and deliver chairs and tables to library square and then at the end we deliver all back to beban at 9:30pm?
Are we getting tables from city to begin with?
7. Just a thought … do we want to pay for carbon
offsets to make the event carbon neutral? This could
be as low as $10 to $15.
Michelle’s comments: I dont know what this is….please let me know
Lindsey’s Report:
Talk to Mike about insurance
-Talk to Mike about the NRE writing donation receipts
-Talk to Mike about tables for the events (writing a cheque, and see if we can get the tables for any cheaper)
-Melissa Hall’s contact info for a segment on SHAW – I will also send this to Lorelei on Monday)
-Get Michelle a list of ESL teachers who might have students who would be willing to volunteer
-Get a contact to WAVE (I’ll get this to Lorelei on Monday)
-Try to get some green fleece vests for the day of, from the NRE market
-Space at the NRE to store the Earth Day trunk
-Try to contact St. John’s again through my Scout contact (I will let Chris know if anything comes of this)
Nadine S’ Report:
- waiting on response from RDN transit
- will be calling local action groups next week as I coordinated with Chris (i.e. so that I don’t call the same people she did)
- not here next week, will email update to Michelle
- will email list of groups I contacted to Michelle and Chris by end of week
- no door prizes as of now
- will do up request for bus for 2009 event in May (once this event has finished)
- will work on Earth Day table ‘design’ this week and do up list of what I need to do and who is providing what (and email to Michelle) - table will be used weekend before so must be ready by then
Charles’ Report:
My only additional comment to the meeting is that on Tuesday, I will follow up on my request to the City for confirmation of their attendance with a display, and the request for funding. To make our case, I would appreciate a list of the organisations that have agreed to be there. I also need to know where the funds have been allocated. Without that info, I can not ask for funding. Please send those to me if you can.
Michelle’s Report:
Contacting elder by email through Sneneymeuwx Band Office
Researching Badge for volunteers & committee members
Thinking About renting a truck for earth day table and tent issues-thanks Charles for the suggestion-comments welcome!
Thinking/Organizing volunteers for the event-Contact LIT and ESL teachers in search of volunteers
Book room at library for next meeting April 6th
Prep Exhibitor Kits for arrival probably hand out on the day
Collect $$ and deposit in one go through NRE’s Earth Day account (chris can you let me know when this is a go to pick up and and i will get the list from you?)
