Meeting Minutes - February 16th February 18, 2008

Attendees

Lorelei
Charles
Jim
Shelly
Nadine
Walt
Michelle
Location: Le Petit Choix

Discussed

Project Leaders
Theme
Schedule
Site Map
Booth Ideas
Activities

Details

Project Leaders:

Logistics: Charles (workshop schedule, location liason, tables/tents wrangler)
Mapping of set up & vendor organising and booking: Michelle?
Media: Lorelei
Bookeeping: Michelle to contact Lindsey
Stage & Bookings: Jim
Communication (web blog): Michelle
First Aid Legalities: Chris
Nadine: Free bus to earthday on transit, to discuss with other Nadine about a bike route to earth day (north & south bound)
Looking for Funding Leader*
Carbon Footprint Accountant: Shelly
Liason for Co-op support: Walt

“On the day” Leaders:

MC - TBD at least one month prior to earth day
Workshops/Activities: Charles
Ivy Pulling Workshop Leader: Nadine
Location Coordinator: Michelle
Volunteers: Angelique?
Entertainment Time Keeper: Chris
Stage Tech Leader: Jim
Shelly
Walt

Theme

Walt was suggesting that a theme works quite well to encourage participation from guests and also aid in guiding us in finding suitable, supporting vending & information booths.

Some brainstorming ideas were:
one earth, green food, building community, be a part of it, celebrate sustainable food, local, doing it, taking action, support community, celebration of local action, functional and beautiful evolution

And we loosely came up with:
Earth Day: A CELEBRATION OF LOCAL ACTION

Schedule

ongoing work in progress…

Event time: 11am to 4:30pm with 1 hour set up and take down before and after

Site Map

12 tables available thus far

Jim has confirmed a sound tech ($) please direct all interested presenters and performers to Jim

Any interested vendors or information booths are welcome to participate; please contact Charles. booths are $20 and all vendors must have valid vendor permits

Booth Ideas

Did I (michelle) volunteer inviting the following? If so, please ask those (in addition to the following) to contact me directly…thanks
City Parks & Rec
City ACE Committee
RDN Solid Waste Management
The Cycle coalition
NALT plant sale
DFO
BC Hydro
The Green Party
The Green Store
BC Environment
Community Gardens
Wiccans
Mud Girls - Cob Housing
Discovery College
Georgia Strait Alliance
Nanoose Edibles
SPUD
Mermaid’s Mug
Energy Alternatives

Someone mentioned inviting Richard Harding…I think that is in Jim’s area of presentor or perhaps the intention was as MC, perhaps someone could clarify for me?

Booth showing a film-need leader*

Carbon foot print booth-need leader*

New society books

Activities

Face painting going along with our theme: leaves, trees etc- Chris I thought you would enjoy leading the Face painting. If so, please Contact Walt as he has had some contact with other face painters.

Climbing wall: that can be considered a booth, I can look into this (michelle)

Action in the Park planting trees, pulling ivy (nadine), info/park update tour (walt?) Charles will make a plan and share it with us next meeting

Next Meeting

March 1st at Perkins Downtown

Goals

Review from each Project Leader and discuss needs

To confirm an MC

To confirm a bookeeper

To confirm Funding Liason

Have site map with # of available tables for each: vendor,
exhibitor

Review confirmed sponsors

Budget Questions

* approximate $$ raised/spent last year
* approximate attendees last year

Meeting Minutes - February 2nd February 5, 2008

Attendees

* Lorelei
* Chris
* Michelle
* Location: The Vault as Thirsty Camel was closed

Discussed

* sorting out committee roles
* schedule allotments
* planning committee schedule
* Media schedule
* Budget Questions

Details

Sorting out Committee:

Each Committee is described on a page of the blog and can be updated
directly by adding a comment to that page. Please take a gander and
let me know what you think and we can add or delete as necessary…
Please pick one you’d like to be in charge of :

Logistics: Charles?
Media: Lorelei
Sponsorship: we are seeking someone who might be interested and
perhaps Charles has found Lindsey, we were hoping she would be
interested.
Stage: Jim?
Communication (web blog): Michelle
First Aid Legalities: Chris

“On the day” Committees:

MC - TBD
Logistics: Charles for Outdoor Activities & Location Coordinator -Angelique?
Volunteers: Michelle
Entertainment Time Keeper: Jim or Chris
Schedule (in the works)

Hoping to advertise: “a live band every hour on the hour”
We figured that if we used the following time allocations then it
should work out well…Jim you probably have the most experience with
that, we look forward to your feedback

Tentative Schedule Block

0000-0030 hrs Band

0030-0045 hrs Speaker

0045-0000 hrs Skit

Is it possible to have an area in front of the stage for skits?

According to the above allotments we would require:

6 bands at 30 minutes
6 speakers at 15 mins
6 skits at 15 mins

does this sound reasonable?

Planning Schedule

Meetings

will be every two weeks until March. March until the day we

will have weekly meetings as necessary supporting varying local cafes.

Next Meeting

February 16th at 10am at Le Petite Chou

Goals

* To confirm ‘leader’ of each role
* Have site map with # of available tables for each: vendor,
exhibitor –>Charles is this something you can look into? If not let us know!
* To review a rough schedule and finalize as a group
* Potential Sponsor List

Media Schedule

We thought that March 22nd was a good time to put up posters and
address a radio press release (as Chris would put it: a ghost
whisperer effect) And April 5th was a good time to make an Intense
press release: A channel, Shaw, newspapers.

Budget Questions

* approximate $$ raised/spent last year
* approximate attendees last year

Re:Meeting - February 2nd, 2008 January 28, 2008

Hi y’all!

We look forward to seeing you at the Thirsty Camel at 10am on Saturday February 2nd to discuss the next great leap forward to Earth Day 2008!

Please review the setup here on wordpress (we have a printout version too **download coming soon**) and we can brainstorm ideas to carry this project forward!

You may comment on this blog site or email: earthdaynanaimo@gmail.com

Looking forward to it!

Chris and Michelle

Dear Earth Day Friends! January 28, 2008

Earth Day Nanaimo is a committee of volunteers dedicated to celebrating the care of our planet earth.

This year the committee has been passed on from the previous years committee members. Thank you for all your hard work in the past years: Chad & Suzanna of The Green Store, Lindsey Bingley of Nanaimo Recycling Exchange and of course there were many more who helped out greatly!

Our committee this year is:Angelique, Charles, Jim, Lorelei, Chris and Michelle…more enthusiasts are welcome!